Adding the Academic Calendar or Your Class Schedule to Your Outlook Calendar

Import Your Schedule into Outlook

Outlook 365

  • Click Download Schedule (Windows).
  • Save the resulting Schedule.csv file in a location you will be able to easily access.
  • Open Microsoft Outlook.
  • Open your Calendar.
  • Click on the File tab.
  • Click Open & Export.
  • Click Import/Export.
  • Choose Import from another program or file, and click Next.
  • Choose Comma Separated Values, and click Next.
  • Click Browse.
  • Browse the location where you saved the Schedule.csv file above.
  • Double-click the Schedule.csv file.
  • Click Next.
  • In the Select destination folder box, make sure your Calendar is selected.
  • Click Next.
  • Click Finish.
  • Delete the Schedule.csv file.

Outlook for Mac

  • Ensure that Outlook is running on your Mac.
  • Click Download Schedule (Mac/iOS) on the Download Class Schedule web page.
  • The Schedule.ics file will be downloaded to your computer and may automatically open in the default Calendar app. If so, quit Calendar.
  • View the downloaded Schedule.ics file in Finder, and drag and drop it onto your Outlook calendar to import it.
    • Note: If the newly added schedule events do not display on your calendar as expected, contact the Help Desk at (320) 363-2228 or helpdesk@csbsju.edu for assistance.

iOS Devices (e.g. iPhones, iPads)

  • Tap Download Schedule (Mac/iOS).
  • Tap Add All in the upper right corner. (Or if you only added a single item in the Download Class Schedule tool, tap Add to Calendar.)
  • Tap the calendar you wish to add the items to.
  • Tap Done.
  • Tap Done.
    • Note: If the newly added schedule events do not display on your calendar as expected, contact the Help Desk at 320-363-2228 or helpdesk@csbsju.edu for assistance.

Note for Outlook Web App Users: It is not possible to import your schedule into Outlook Web App (OWA). To make your schedule appear in your calendar in OWA, use Outlook via Virtual Computer Lab or on a PC, Mac, or use an iOS device to import it using the steps above. (OWA and Outlook share the same calendar stored in your mailbox on the Exchange server, so all events in the calendar appear in each of those email clients.) The next time you log into OWA, your schedule will appear there.

Please direct questions related to these instructions to the Help Desk at 320-363-2228 or email helpdesk@csbsju.edu.